Privacy Policy
Last updated: March 8, 2026
Introduction
HOA Elections ("we," "our," or "us") is committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our election management platform.
Information We Collect
Personal Information: Name, email address, phone number, and mailing address when you create an account or register as a voter.
HOA Information: Association name, address, unit details, and resident rosters provided by HOA managers.
Election Data: Ballot selections, voting records, and election results processed through our platform.
Usage Data: Browser type, IP address, pages visited, and other analytics data collected automatically.
How We Use Your Information
- To facilitate and manage HOA elections securely
- To verify voter eligibility and prevent fraud
- To communicate election notices, results, and updates
- To improve our platform and user experience
- To comply with California HOA election regulations
Data Security
We implement industry-standard security measures to protect your personal information, including encryption, secure servers, and access controls. Ballot data is encrypted and stored securely to maintain the integrity and confidentiality of every vote.
Data Retention
We retain your personal information for as long as your account is active or as needed to provide services. Election records are retained in accordance with California law and HOA governance requirements.
Your Rights
Under California law, you have the right to access, correct, or delete your personal information. You may also opt out of certain data processing activities. To exercise these rights, please contact us at info@hoaelections.com.
Contact Us
If you have questions about this Privacy Policy, please contact us at info@hoaelections.com or call (951) 667-7191.